Tips for managing your email inbox
Key takeaways
- Sort your emails using folders or labels.
- Use filters or rules to sort emails automatically.
- Clean your inbox often to keep it tidy.
- Use the tools that come with your email service.
Keeping your email inbox under control can feel hard. But with a few easy steps, you can keep it neat and simple to use.
This guide will help you manage your inbox, whether you use Gmail, Outlook or something else.
Before you start sorting your emails, make sure your email account is set up the right way. This helps everything else work better.
Setting Up Your Email Account (Be Connected): This guide provides step-by-step instructions for setting up your email account.
Organise your inbox
Making a clear system for your emails can save time and help you feel more in control.
Here are some tips to help you get started:
- Folders and labels: Use folders (Outlook) or labels (Gmail) to categorise your emails. This makes it easier to find important messages quickly.
- Filters and rules: Set up filters (Gmail) or rules (Outlook) to automatically sort incoming emails into the appropriate folders or labels.
Optimising your inbox
To stop your inbox from getting messy, try these tips:
- Archive old emails: Move older emails to an archive folder to keep your inbox uncluttered.
- Unsubscribe from unwanted emails: Regularly review and unsubscribe from newsletters or promotional emails you no longer read.
- Use priority inbox: Enable features like Gmail's Priority Inbox to automatically highlight important emails.
Regular maintenance
Maintaining an organised inbox requires regular attention.
Here are some tips to help you stay on top of your emails:
- Daily review: Spend a few minutes each day reviewing and sorting new emails.
- Weekly clean-up: Set aside time each week to delete or archive emails you no longer need.
- Monthly audit:Conduct a thorough review of your inbox once a month to ensure everything is in order.
Utilise tools and features
Most email programs have special tools to help you stay organised:
- Gmail: Use features like labels, filters, and Priority Inbox to keep your Gmail organised.
- Outlook: Utilise folders, rules, and the Focused Inbox feature to manage your Outlook emails.
Ready?
Start implementing these tips today to take control of your email inbox.
Keeping your inbox organised will make it easier to read, reply and stay on top of your messages.
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